Web Jetadmin

Last post I talked in depth about print management. There are a number of tools available that you can use to manage your print costs. Many of the tools that are available cost some money and can provide different benefits to your organization. I tend to think that Web Jetadmin is HP's best kept secret. The management capability from an IT perspective allows for you to control many aspects of your print environment. These management capabilities allow you to decrease your costs and increase your operational efficiencies. I mentioned in my last post that there are three key areas that can allow you to positively affect your bottom line. These three areas are standardization, consolidation and location. The largest advantage of properly optimizing your print fleet to these areas is that you can utilize a tool such as Web Jetadmin to manage many of the features of the print devices on your network. Here are just some of the things that you can do with Web Jetadmin. You can configure your devices remotely via the network (adjust print modes and network configuration settings). Of course, you don't need Web Jetadmin for this, but Web Jetadmin provides you the ability to configure settings for multiple devices at one time rather than having to know the IP or MAC address of all the devices on your network. The real advantage to it is that it will automatically identify all the supported devices so that you don't have to worry about it. But, network management is only one part... a very small part. Other things that you can do with the tool is automatic meter reads. You can know the volume of any device on your network with the touch of a button. When you know your volume and your costs, you can know what your cost per print is and begin to consolidate your costs. Another thing you can do is have email notifications when a device has a problem. A problem like a paper jam or when toner needs to be replaced. You may think, "Well, won't I know if I have a problem with my print device?" Well, you may not if you are responsible for managing many devices on your network. If there are two print devices within walking distance of your employees, they may find that it is easier to simply reprint and walk to a different printer than it is to report that there is a problem with the device. In addition, there are multiple plug-ins or add-ons that are available for Web Jetadmin. From integrating security to automatic device version upgrades. From Universal Driver deployment to many third part applications. Where I think the largest benefit of using Web Jetadmin in your environment is that if you develop a partnership with a company that can provide you the supplies and maintenance service on your device, the system can automatically order toner for you when toner levels reach a certain level. The system can automatically notify the service provider there is a problem with the system. Utilizing HP's Web Jetadmin in this manner can provide you with a significant increase of productivity but can also help you to reduce your management costs. The best part is, it is free. If you have one or two HP devices on your network, it may not be worth the time to learn how to use it. If you have more, I definitely think it will be worth you time. Go here to download:

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Corey Smith is a co-founder of Resumango where you can build a better resume for free.